InSkin Media is dynamic and rapidly expanding. We are a close-knit, award-winning team of passionate, hardworking individuals who come together to create and deliver innovative advertising solutions to the UK’s top brands and publishers. We hope you’ll join us!
We are looking for an Office Manager / Executive Assistant. To apply for this position, please email a cover letter and your CV to firstname.lastname@example.org with ‘Office Manager / Executive Assistant‘ as the email’s subject.
Reporting to the CEO, you will be working directly with InSkin Media’s senior executives, investors, clients, suppliers and staff. A friendly, professional demeanour and excellent telephone manner are essential.
This is a hands-on role; the ability to multi-task, strong organisational skills, excellent time management and the ability to communicate effectively are key.
Essential Duties and Responsibilities:
Organising meetings and appointments
Booking team travel and accommodation/visa applications
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Organising induction programmes for new employees
Ensuring that health and safety policies are up to date
Using a variety of software packages
Keeping personnel records.
Petty cash, staff expenses
Ordering office food/drinks
Organising staff birthdays/parties
Full confidential support
Organisation of conference calls/Skype
Organising & planning exhibitions
Sending Christmas cards
Organising annual ‘InSkin Awards’
Very organised with strong time management skills
Reliable and discreet
Excellent written and verbal communication style
Excellent interpersonal skills
Outstanding attention to detail
Ability to work in a very fast-paced and dynamic environment
Confident using Word, Excel and PowerPoint
Ability to multi-task and work effectively in a team environment
Adaptable with the ability to think on your feet and problem solve
First aider (preferred)
Previous office-based clerical, EA or commercial work experience is essential (at least two years)
Media experience a plus